Keeping a log book for your records

It is important for anybody who takes responsibility for a company’s fire safety procedures to keep track of all events and actions taken. This is not only necessary to comply with current regulations, but also helps to provide useful information to staff.

Every time you test the fire alarms on your business premises it is imperative that this is documented and the details are taken down in a log book. This can be used as evidence that all records have been kept up to date and contains descriptions of your actions should any event occur in the future.

When it comes to fire safety procedures in the workplace, a log book is an essential requirement and whenever you test any fire fighting equipment, this should also be logged in the book. Even false alarms and other system maintenance issues need to be documented. As part of the Regulatory Reform Order, this information may be required by your insurance company in the event of an incident.

If you are the person responsible for maintaining this log book, you will need to keep records of any tests and maintenance carried out along with dates and times, plus any additional information surrounding any false alarm and defects relating to the fire equipment.

Because of the seriousness of this task, it is necessary for the fire safety representative on your site to undertake fire marshall training. This will ensure you meet legal requirements and put responsibility in the hands of someone who has the knowledge to carry out such an important role.